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How To Choose The Right Online Assessment Tool

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Estimated reading time: 7 minutes

Tips for choosing the right assessment tool

There is no shadow of doubt that online assessments are more effective than traditional testing methods. They have become popular across k-12, marketing,  higher education, and recruitment. Not only are online assessments cheaper, secure, and effective but also the foundation for E-learning. But, with the overcrowded digital assessment marketplace, it can be hard to decide which online assessment tool will work for you.

How hard can it be you ask? Think about factors such as pricing, scalability, and advanced functionality such as remote proctoring, CAT, reporting, user-friendliness, etc.

 It’s a lot to take in, isn’t it? To help you crack this enigma, this blog will guide you on how to choose the best online assessment tools.  

Don’t have enough time to read the entire article? Skip to the checklist section and get the main ideas.

Reporting, analysis, and Visualization

This is the most important consideration to make when evaluating online assessment tools. Reports are a measure of progress. They help educational institutions and businesses adjust their learning processes to improve assessment effectiveness.

Some tools to look out for about reporting and analysis include psychometric software such as XCalibre (IRT Analysis), Iteman (Classical analysis), CITAS, and many others. These tools should have visualization capabilities such as creating graphs and charts in relation to the assessment process.  The output should also be in a format that is easy to interpret. 

Assess.ai Free Version of Iteman-online assessment software
Example of A Report Generated By  Assess.ai Free Version of Iteman

Interested in getting free access to some of these psychometric analytical tools including XCalibre (IRT Analysis), Iteman (Classical analysis), and many others? Fill out this form to get free access to the tools. 

Built-In Remote Proctor Feature (AI-Enabled)

This is yet another component of an online assessment tool that you should consider in the evaluation process. Proctoring refers to the process of managing examination processes.

The best right assessment software should have 360 ° proctoring features including anti-cheat systems, live streaming, audio/video recording, and screen sharing. If the site offers real human online proctor for increased security, the better.

It is also important to find out if the tool in question is flexible enough to let you forsee the entire proctoring process.

Scalability

The most common you make when looking for online assessment tools is not evaluating how robust the platform is. This can alter the learning process and cause financial ruin since you will have to get another system.

The ideal platform should be robust enough to handle any form of workload.

All ASC’s online assessment tools are robust enough to handle any kind of workload and are a favorite among the world’s best institutions and organizations.

Ease-of- Use 

Everything should be made as simple as possible, but no simpler.-

Albert Einstein 

The best software is one that offers sophisticated solutions in a way that anyone can use. Online assessment software, especially in education, should be in its simplest use. 

The interface shouldn’t be intimidating, and it should have important functions such as autosaving answers to avoid frustrating the examinee. The software should be cloud-based with no need to install it on devices. 

The process of creating and managing item banks should be as simple as possible.

Item Banking refers to the development and management of a large pool of high-quality test questions.  Items are treated as reusable objects, which allows you to more efficiently publish new test forms.  Items are stored with extensive historical metadata to drive validity.

Break the chain of creating assesments manually

The right online assessment tool should also support the best practices in workflow management and support collaboration.

Compatibility With Existing Systems

Most businesses and education institutions already have a Learning Management System (LMS) in their workflow. The right online assessment tool should therefore be easy to sync with the existing system.

This is important because it would be costly and time-consuming to re-develop their entire system to integrate an assessment tool into the process.

Enhanced Digital Assessment Security

Cheating is one of the greatest concerns when it comes to online assessments. It is important to check the technologies and methods used by the software to curb infidelity.  Here are some functionalities you should look for in digital assessment security: 

Lockdown Browser

This is a feature that limits the examinees to one tab. This stops them from accessing files from local storages or getting help online. If an examinee attempts to access eternal software or a private tab in the browser, a notification is sent to the proctor who will take action.

AI Flagging

AI flagging helps supervisors spot any suspicious behaviors using audios and videos captured during the examination period. Some actions that may indicate cheating include background audio, extras faces on the screen, and suspicious body language. 

AI -flagging (online assesment software)
AI-Flagging In Action (Assess.com)

IP-Based Authentication

This is an interesting feature since it eliminates impersonation by using the examinees’ IP addresses for user identification. This can also eliminate cheating through remote access tools.

They are a few functionalities to look out for when vetting the security level of an online assessment platform. If you want to learn more about digital assessment security, feel free to check out this blog post. 

Good customer Support  

We all get stuck once in a while and good customer support shouldnt be ignored when looking for an assessment tool. 

  • How long do they take to reply to a query by a customer? 
  • Do they have a FAQs page?
  • How well is the software documented?
  •   Have they implemented self-service support into their process? 

Consider asking these questions when vetting customer support in online assessment tools. 

Final Thoughts; online assessment tool Checklist

To sum up the article, here is a checklist to help you find the right assessment tool for your needs.

  •  What cheating prevention methods does it offer? (Lockdown browser, IP-based authentication, and IP-flagging)
  •  How good is their item authoring functionality? Go for the one with tech-enhanced item types, classical item statistics storage, and a separate module for managing multimedia files.
  • How does the software offer online delivery? Check out for adaptive testing capabilities, customizable options, and brand-ability.
  • What is their reputation? Always be sure to check out what other people say about the brand and the software. How are their reviews online? Have they won any Ed-tech awards
  • How good is their reporting? Choose the tool that offers classical item performance reports with Iteman and has visualization capabilities. 
  • Does the software support remote proctoring?
  • Are all their test development modules in alignment with the best psychometrics practices?
  • Do they offer multichannel support? How good is their documentation?
  • Is the software easy to use? Is it accessible from anywhere?  Always go for user-friendly software. 
  •  How well does it integrate with existing systems? 
  • What type of assessments (formative assessments, diagnostic assessments, summative, synoptic, ipsative, or work-integrated assessments) are you looking for? Use this resource to help you differentiate between the types of online assessments. 
  • Do they have an experienced team to help in test development? and other consulting services?

Finding the right software for your needs is hard, especially in this competitive market. We hope this article, the long checklist specifically, helps you find the right assessment software. If you are interested in having access to the best online assessment tools and psychometrics consulting, feel free to contact us to discuss your needs.

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N. M.Stephens

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